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Personnel Records

A. Temple shall maintain one official personnel file for each bargaining unit member. The official personnel file shall be maintained in the Human Resources Department All personnel records in the Temple Human Resources Department shall be kept strictly confidential, accessible only to authorized personnel.

B. The Personnel File may include but shall not be limited to:

1. Personal data similar to that on the University Employee Data Form. Records related to employment status, benefits, and payroll maintained by Temple as needed;

2. Documentation of the existence and availability of information related to the employee's academic and professional accomplishments submitted by the individual and placed in the file with the approval of
the Dean or appropriate administrator. Such approval shall not be unreasonably withheld;

3. Records generated by Temple relevant to employment history and personnel decisions affecting the individual's compensation and/or employment status;

4. Memoranda of discussions, if they exist, between the employee and his/her Department Chairperson or supervisor relating to evaluation of the employee's professional performance. Such memoranda shall be
signed by both the employee and Chair, acknowledging review only.

5. Observation reports of the employee's professional performance. Such reports shall be signed by both the observer and employee, acknowledging review only;

6. Written material concerning appointment, reappointment and additional pay.

C. Materials derogatory toward an individual's professional conduct, service or character shall not be placed in the personnel file without the individual's knowledge.

D. Materials placed in official files shall be date-stamped, i.e., the date on which it was entered into the file.

E. All TA/RAs shall have the right, upon request, to review and/or receive a copy of their Personnel file in accordance with University policy.

F. If a bargaining unit member alleges that some of the contents in his or her personnel file are false, he/she may place a brief statement to that effect in the personnel file.